Service Call Price Calculator

1. Set your base fee. Enter your minimum service fee and select the job type. The minimum fee covers your show-up cost including drive time, setup, and the overhead of having a cleaner on site.

2. Configure labor. Enter the number of cleaners, estimated hours per cleaner, your billable rate per hour, and your loaded wage. The loaded wage should include wages plus payroll taxes, insurance, workers comp, and benefits.

3. Add supplies. Select supplies from the preset dropdown or enter custom items. Adjust quantities and unit costs to match your actual usage per job.

4. Add travel and tax. Include a travel fee for distant properties and your local tax rate. Then review the full price breakdown and profit margin below.

A cleaning job price is built from four components: base fee, labor, supplies, and travel. Each one contributes to revenue differently and has different margin characteristics.

Why the base fee matters. Your minimum service fee guarantees you cover the fixed costs of every job: drive time, vehicle wear, scheduling overhead, and setup time. Without a base fee, small jobs become money losers. Even a quick 45-minute touchup should never go out the door below your minimum.

Labor is your biggest cost. For most cleaning companies, labor represents 40-55% of revenue. Keeping your billable rate at least 2x your loaded wage gives you enough margin to cover supplies, overhead, and profit. If your loaded wage is $20/hr, your billable rate should be at least $40/hr.

Supplies should be small but tracked. Supply costs typically run 3-8% of job revenue. Buying concentrates in bulk, tracking per-clean usage, and not over-applying product keeps supply costs at the low end. Many cleaners underestimate supply costs because they never track them per job.

Quoting a new customer. A potential client calls asking for a price on a deep clean. Pull up this calculator, enter their property details, and build the price from your actual costs. You present a confident, itemized quote instead of guessing or lowballing to win the job.

Training new team members on pricing. New cleaners often do not understand why jobs cost what they do. Walk them through the calculator to show how base fee, labor rate, supplies, and travel all add up. Show them what happens to profit when they take too long on a job or when supply waste creeps up.

Comparing job types. Enter a standard clean, a deep clean, and a move-out clean side by side. Compare the labor hours, supply costs, and resulting margins. This helps you decide which job types to pursue and which ones to price higher because they eat more time and supplies.