Invoice Generator

1. Enter your company details. Fill in your company name, phone, email, and GC license number. These appear in the invoice header and build credibility with clients.

2. Add customer and project info. Enter the client name, address, and phone. Then fill in the project type, permit number, and project address so the invoice ties directly to the job.

3. Build your line items. Add each charge as a separate line item: labor, materials, subcontractor costs, permit fees, and any markups. Use the quick-add buttons for common GC line items, or add custom entries.

4. Set tax and payment terms. Enter your local tax rate, choose payment terms, and add warranty language or project notes in the notes field.

5. Generate the PDF. Click "Generate PDF" to open a clean, print-ready invoice. Use your browser's print function to save as PDF.

A professional contractor invoice documents the work performed, protects both parties, and supports your lien rights in many states. Include your company name, GC license number, and full contact information at the top.

The project section separates a contractor invoice from a generic template. Recording the project type, address, and permit number creates a paper trail for inspections, warranty claims, and potential disputes.

Itemized line items with clear descriptions prevent payment disputes. Break work into demolition, framing, plumbing rough-in, tile, fixtures, and so on. Clients respect transparency, and it makes change orders easier to justify.

Warranty terms on the invoice are legally important. A common setup is a 1-year workmanship warranty with materials covered by manufacturer warranties.

Progress billing on active projects. Send invoices at each milestone: after demo, after framing, after rough-ins pass inspection, and at completion. This tool generates a professional invoice in minutes.

Small projects and handyman work. For jobs under $5,000, this invoice serves as both the bill and the record. Fill in the project details, itemize the work, and hand the client a clean document.

Backup when your system is down. If your project management software crashes or internet goes out on a job site, this tool works in your browser. Generate a clean invoice, save the PDF, and enter it into your system later.