Overhead Cost Calculator
Add up all monthly business expenses to know your true break-even. Handyman-specific categories: vehicle, tools, insurance, marketing.
Vehicle (Monthly)
Insurance (Monthly)
If you have employees
Tools & Equipment (Monthly Reserve)
Marketing (Monthly)
Google Ads, Angi, Thumbtack, etc.
Operations (Monthly)
Scheduling, invoicing, CRM, etc.
If you rent a shop or storage unit
Context (For Per-Hour & Per-Job Math)
Hours you actually bill customers
Results
Category Breakdown (Monthly)
Handyman Overhead Benchmarks
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How to Use This Calculator
1. Fill in each overhead category. Start with the defaults and adjust to match your actual expenses. Every dollar you spend to keep the business running that is not tied to a specific job belongs here.
2. Enter your context numbers. Billable hours, jobs per month, and annual revenue let the calculator translate raw overhead into per-hour and per-job figures you can use for pricing.
3. Review your results. Check whether your overhead percentage falls within the 20-30% target range. Use the per-hour and per-job numbers to make sure your billing rates cover overhead plus profit.
How Handyman Overhead Works
Overhead is every cost that keeps the business running but cannot be billed to a specific job. It includes your vehicle, insurance, tools, phone, marketing, and licenses. Unlike materials or labor on a job, overhead does not change based on how many jobs you run in a given week.
Total_Monthly = Vehicle + Insurance + Tools + Marketing + Operations
Annual_Overhead = Total_Monthly x 12
Per_Hour = Annual_Overhead / (Billable_Hours x 12)
Per_Job = Monthly_Overhead / Jobs_Per_Month
Overhead_Pct = (Annual_Overhead / Annual_Revenue) x 100
The per-hour number is the most important output. It tells you exactly how much overhead you burn for every billable hour. If your overhead per hour is $20 and you bill the customer $65 per hour, you have $45 left to cover your labor and profit. Knowing this number forces you to price correctly.
When To Use This
Setting billing rates. Before you decide what to charge per hour, you need to know your overhead per hour. This calculator gives you that number so you can build rates that cover your costs and leave room for profit.
Annual budgeting. At the start of each year, plug in your expected costs to see where you will land. If overhead is creeping above 30% of projected revenue, you know you need to either cut costs or grow revenue.
Evaluating growth decisions. Thinking about upgrading your truck, adding a lead service, or renting workshop space? Enter the new numbers and see how they change your overhead per hour.