Service Call Price Calculator

1. Select the service type. Mow-only is your base service. Basic maintenance adds hedge trimming and bed weeding. Full maintenance includes everything from mowing to seasonal cleanups, pruning, and bed care. Seasonal-only covers spring and fall cleanup visits.

2. Set the property size and visit frequency. Larger properties take more time per visit and cost more. Weekly visits are standard during the growing season. Biweekly is cheaper per month but costs more per visit because the grass is taller and takes longer to cut.

3. Enter your growing season length. This determines the number of mowing visits per year. Northern climates might get 24 weeks. Southern climates can stretch to 42 weeks. The calculator uses this to compute annual revenue and monthly billing amounts.

4. Review the pricing breakdown. The per-visit price is what each stop earns. The monthly price is for 12-month billing. The annual revenue is the total contract value. Compare revenue per hour to make sure the property is worth your time.

Price per minute is your core metric. You need to know how many minutes each property takes and what you earn per minute on site. If your target is $1.50 per minute and a property takes 40 minutes, your minimum price is $60 per visit. Everything else flows from there.

Monthly billing smooths your revenue. Calculate the total annual value of the contract, then divide by 12. The customer pays the same amount January through December even though you mow 30 times in summer and zero times in winter. This keeps your cash flow steady and reduces seasonal revenue swings.

Full maintenance contracts are more profitable. Bundling services into one contract increases the per-property revenue without proportionally increasing your travel time and overhead. A full maintenance contract might be 2.5x the mow-only price, but it does not take 2.5x the time because you are already on site.

Biweekly customers need a premium. Cutting every two weeks means taller grass, more clippings, and slower mowing. Biweekly per-visit prices should be 20-30% higher than weekly prices. Do not give a discount for fewer visits because each visit takes longer and creates more wear on your equipment.

Quoting new customers. Walk the property, estimate the size and difficulty, then plug those numbers into this calculator. Give the homeowner a per-visit or monthly price on the spot. Quick quoting closes more deals because the customer does not have to wait for a follow-up email or call.

Upselling existing mow-only customers. Run the numbers for basic or full maintenance and show your mow-only customer the monthly difference. When they see that full service is only $80 more per month than mowing alone, many will upgrade because the convenience is worth it.

Annual price reviews. Every year your costs go up for fuel, insurance, labor, and equipment. Run your route through this calculator with current rates to see if your pricing is still hitting your margin targets. If not, it is time for a price increase letter.