Invoice Generator

1. Enter your company details. Fill in your company name, address, phone, email, and plumbing license and bond numbers. These appear in the invoice header and build trust with customers.

2. Add customer and job info. Enter the customer's name, address, phone, and email. Then select the job type and location on the property so every invoice ties back to the specific work performed.

3. Build your line items. Add each charge individually — trip fees, labor hours, fixtures, parts, permits, and disposal fees — or use the quick-add buttons for common plumbing items. Set quantities and unit prices, and the totals calculate automatically.

4. Set tax and payment terms. Enter your local tax rate and choose payment terms. Add warranty language or job notes in the notes field.

5. Generate the PDF. Click "Generate PDF" to open a clean, print-ready invoice in a new window. Use your browser's print function to save it as a PDF or send it directly to a printer.

A professional plumbing invoice goes beyond a basic receipt. It documents the entire service interaction and protects both you and the customer. At the top, you need your company name, license number, bond number, and contact information. Customers want to know who they paid and how to reach you if something goes wrong.

The job info section is what separates a plumbing invoice from a generic template. Logging the job type, location on the property, and specific fixtures or parts installed creates a service history for that address. When the customer calls back about a different issue, you can reference exactly what was done previously.

Itemized line items with clear descriptions prevent disputes. Instead of writing "plumbing repair - $500," break it out: trip/diagnostic fee, faucet replacement, labor for install, disposal of old fixture. Customers respect transparency, and it makes warranty claims simpler if a specific part fails.

Warranty terms on the invoice are legally important. Spell out what is covered, for how long, and any conditions. A common setup for plumbing is a 1-year workmanship warranty with manufacturer warranty on fixtures and parts. Having it on the invoice means there is no ambiguity later.

On-site service calls. You finish a repair, pull up this tool on your phone or tablet, fill in what you replaced and the prices, and hand the customer a professional invoice before you leave. No more scribbling on carbon copies or promising to email something later.

Small shops without software. If you are a one-truck operation and do not want to pay for expensive field service software, this generator gives you a professional-looking invoice at no cost. It covers the plumbing-specific fields that generic invoice templates miss.

Backup when your system is down. Software crashes happen. Internet goes out. When your dispatch or invoicing platform is unavailable, this tool works offline in your browser. Generate a clean invoice, save the PDF, and enter it into your system later when things are back online.